McAfee SaaS Email Archiving

McAfee SaaS Email Archiving Overview:

Businesses can easily generate thousands of new email messages every day. Storing these messages in-house — and finding messages in the archive to meet business, regulatory, and legal needs — is a huge drain on resources. McAfee SaaS Email Archiving provides unlimited, in-the-cloud storage for your mail. This easy-to-use and cost-effective message archiving service is always up, never grows obsolete, and doesn’t require the ongoing management and maintenance associated with hardware-based solutions, such as tape backups.

Description:

Businesses that rely on email can easily generate thousands of new messages every day, jeopardizing their ability to economically and efficiently store email in-house.

McAfee SaaS Email Archiving can relieve the pressure on your organization with unlimited, in-the-cloud storage. This easy-to-use, cloud-based message archiving service is always up, never grows obsolete, and doesn't require the ongoing management and maintenance associated with hardware-based solutions, such as tape backups.

SaaS Email Archiving works by securely pulling messages from your server and storing them using 256-bit encryption. Whether you need to recover a stored email message in response to an e-discovery request or simply as an accurate record of who said what to whom, you need to produce the message as quickly as possible. The time it takes to find, mount, and search a tape can seriously detract from IT’s core mission. But with SaaS Email Archiving, you can easily access a single message—or thousands of messages—in seconds, using either simple or advanced search criteria, including sender, recipient, date range, message content, and even attachment content.

Through our unified management platform, service administrators can easily set up and view multiple saved searches, with unparalleled ease:

• Search current and historical archives from a single console
• Count on robust search criteria to satisfy discovery and compliance needs
• Search message content and attachment details

In addition, organizations that are mandated to comply with federal or industry regulations covering email communications can rely on SaaS Email Archiving for the support they need to be fully compliant with today's strict guidelines.

Tamperproof storage to meet compliance — SaaS Email Archiving securely pulls messages from your server and stores them using 256-bit encryption. Dual commit message capture ensures emails aren’t deleted from your server until accurate copies are made and verified. This integrated data security prevents message tampering, reduces legal liabilities, and helps ensure compliance with federal and industry regulations covering email communications.

Powerful email discovery — Search features expedite finding specific messages for review, compliance, and e-discovery. Easily access a single message — or thousands of messages — in seconds, using either simple or advanced search criteria, including sender, recipient, date range, message content, and even attachment content.

Simple, scalable email archive management — Set up and maintain your email archiving solution with unparalleled ease. Reduce administration efforts with an intuitive, easy-to-use console, integration with Microsoft Outlook 2003 – 2010, and common email configurations. With unlimited, in-the-cloud storage, SaaS Email Archiving scales appropriately to fit your needs, so you’ll never see declining performance as your email archive grows.

Benefits and Features:

Solutions:

In the not-so-distant past, most companies paid very little attention to how they stored email. Email volumes were also nowhere near what they are today, and business-critical information was routinely stored in hard-copy form.

But today, email volumes are soaring, and email has become a primary medium for communicating all kinds of information. Reliable storage and quick access to that information is essential to business operations. At the same time, government and industry regulations require you to keep paper trails for myriad decisions and processes—whether or not any actual paper is involved. Businesses of all sizes, therefore, need a way to safely store and rapidly retrieve the massive volumes of email they generate every day.

Fast, affordable, simple archiving and retrieval
There’s no need to store and search for email the hard way. McAfee SaaS Email Archiving takes care of all your email storage, management, and retrieval needs with a cloud-based service that eliminates the need to manage backup media and onsite storage. It’s an easy-to-use, fully integrated, and economical service that:

• Automatically and safely stores email for future review and e-discovery
• Offers users powerful, precise, and rapid search capabilities without the need for IT assistance
• Replaces cumbersome, costly, and unreliable tape backup
• Requires no hardware or software purchases

Complete protection for your business reputation, your data, and your employees
McAfee SaaS Email Archiving is offered as a standalone service or bundled as part of the McAfee SaaS Email Security and Archiving Suite, which includes inbound email filtering and email continuity. When you choose the suite, you gain complete confidence that your massive email volumes will be safely stored and easily searchable, at any time. Use our Security-as-a-Service solutions to:

• More effectively manage email retention without adding more resources
• Minimize business risk, satisfy compliance needs, and reduce legal liabilities/litigation
• Incorporate business continuity with complete email backup protection
• Increase email security by preventing message tampering

Technology made simple for you and your team
Whether your company is a large enterprise with an extensive technical staff or a small business with just one employee providing all your systems support, our solution can relieve unnecessary technical pressures through:

• An intuitive user interface that offers fast, flexible, and accurate save and search
• Unlimited, centralized off-site email storage
• Consolidation of pst files to reduce the size of Microsoft Outlook Exchange databases and enhance performance
• Our pull versus push message retrieval
• Elimination of hardware maintenance and support

Achieve and document compliance the easy way
McAfee SaaS Email Archiving offers more than data protection for employees and management. It also supports industry and regulatory retention and compliance requirements. Whether you need to recover a stored email message in response to an e-discovery request, to demonstrate compliance, or simply as an accurate record of “who said what to whom,” you want to produce the message as quickly as possible.

With McAfee SaaS Email Archiving, you can easily access one message—or thousands of messages— in seconds, using either simple or advanced search criteria, including user, date range, metadata, message content, and even attachment content. You can also save multiple searches to simplify the task of documenting compliance over time.

And because today’s strict compliance requirements often go far beyond document retention and retrieval, McAfee SaaS Email Archiving provides a complete set of compliance features, including:

• Tamperproof read-only storage—Messages and message metadata are protected in their original state
• Dual data centers—Eliminates the threat of a single point of failure, ensuring that no message is ever lost
• Automatic quality verification—Verifies that stored message copies are identical to the originals
• Dual commit message capture—Messages aren’t deleted from your email server until accurate copies have been made and verified
• Auditable message serialization—Adds a unique numeric identifier to each message to comply with SEC requirements that prohibit tampering or deletion of messages
• Transport and storage encryption—Messages are transported securely via TLS or SSL, and are stored using 256-bit encryption

Bring your historical data onboard
Archiving your email in one location makes it easier to search and retrieve all relevant data quickly when you need it. That’s why we provide two options for importing your historical data into our service.

Most organizations can take advantage of our free upload option, avoiding any up-front import fees and paying only for the storage of their historical and new archived emails.

Businesses with large historical mail stores—50 GB or larger—can transfer their data more efficiently with our custom email services. We provide you a secure offline method for transferring historical data for priority import, which offers several advantages to businesses with very large historical mail stores. Our archiving solution:

• Doesn’t impact Internet bandwidth
• Eliminates the need to load historical data onto an Exchange server for online import
• Reduces the amount of time necessary to import large data stores
• Automatically de-duplicates data using an MD5 checksum process
• Includes a dedicated portable hard drive and all other features needed to securely execute the transfer
• Automatically skips messages in junk mail and anti-virus mail folders

Get the most value for your archiving time and money
We have designed McAfee SaaS Email Archiving to provide ironclad security and all the features you need with an unbeatable return on your investment. You’ll find added value in our:

• Competitive price point with no setup or upgrade fees
• Easy implementation and administration through a centralized control console, data exporting options, and standard email configuration
• Complimentary 24x7 customer support
• Software-as-a-service model that requires no capital outlay
• Unlimited storage at no extra charge
• Optional retention periods of one or multiple years
• Bundled pricing or availability as a standalone service

System Requirements:

SaaS Email Archiving is available in North America only

Supported Email Servers:

• Microsoft Exchange Server 2010, Standard or Enterprise
• Microsoft Exchange Server 2007, Standard or Enterprise
• Microsoft Exchange Server 2003, Standard or Enterprise, with Service Pack 1 (SP1) or higher
• Microsoft Small Business Server with Exchange Server 2003, Standard, with SP1 or higher
• Microsoft Exchange Server 2000, Standard or Enterprise, with SP3 or higher

Journaling must be enabled and configured to support message archiving using the appropriate journaling configuration tool.

Supported Web Browsers:

• Microsoft Internet Explorer 8.x on Windows 7
• Microsoft Internet Explorer 8.x and 7.x on Windows Vista
• Microsoft Internet Explorer 8.x and 7.x on Windows XP
• Firefox 3.6.x on Windows 7, Windows Vista, and Windows XP
• Firefox 3.6.x on Mac OS X 10.6.x and Mac OS X 10.5.x

Supported attachment formats:

SaaS Email Archiving supports over 300 different file attachment formats, including the most common business file formats. Attachment names and content can be searched even when compressed within zip files.

Documentation:

Download the McAfee SaaS Email Archiving Datasheet (PDF).